A walk through usually takes place the week of your wedding or event. It’s a meeting where the client, the planner or day-of coordinator and venue representative review the day-of schedule, physically walk through the property discussing the floor plan and layout of tables, chairs, cake, dance floor, entertainment and all logistics in general. Knowing the number of guests at each table will allow the captains to accurately set the tables. Providing the venue and coordinator with an alphabetical list and a list of guests by table will enable everyone to assist your guests in finding their seats. The seating charts/table assignments are typically complete by now. This is an excellent opportunity to make final payments if anything is due.
This is also the time to drop off:
-decor or details
-anything else the venue will need before your wedding
(You will have a separate list of drop off items for the ceremony site, for example: programs, guest book, unity candles)
Be sure to label everything with your name and wedding date and pack your things as compact as possible. Your venue may be getting similar items from other couples.
Of course none of this is necessary. It is entirely up to you. Often the venue can provide most of the items mentioned, but these are all areas where creativity can come into play, if you plan to personalize your wedding day.
Today I have a walk through at Crest Hollow Country Club in Woodbury, New York for this weekend’s wedding.